This Privacy Policy explains how Sunzet Property Management, LLC (“Sunzet,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information when you visit sunzetpm.com (the “Website”) or communicate with us in connection with our property management services (the “Services”).
1. Information we collect
We collect information in three ways: (a) information you provide directly to us, (b) information collected automatically when you use the Website, and (c) information from third-party service providers.
a. Information you provide directly
- Contact details such as your name, email address, phone number, and mailing address.
- Property information you share with us — property address, ownership documents, existing leases, and rent rolls.
- Any information you include in a message you send us through our contact form or by email.
b. Information collected automatically
- Standard log data (IP address, browser type, referring pages, timestamps).
- Cookie identifiers and analytics data — see our Cookie Policy.
c. Information from third parties
- Tenant screening reports from consumer reporting agencies (only where you have applied to rent a property we manage and have signed the required authorizations).
- Payment processor confirmations for rent, security deposits, and management fees.
2. How we use your information
We use the information we collect to:
- Respond to inquiries, prepare rental market analyses, and quote our Services;
- Enter into and perform property management agreements and lease agreements;
- Screen prospective tenants in accordance with applicable fair housing laws;
- Collect rent, disburse owner distributions, and coordinate maintenance;
- Comply with legal obligations, including tax reporting;
- Improve our Website, prevent fraud, and safeguard our operations.
3. When we share information
We do not sell personal information. We share information only in these limited circumstances:
- Service providers that help us operate our business — such as our hosting provider, email provider, e-signature platform, and payment processor. Each is bound by a written agreement to protect your information.
- Consumer reporting agencies when running a tenant screening report you have expressly authorized.
- Government and legal authorities when required by law, court order, or to protect our legal rights.
- Successors in the event of a merger, sale, or reorganization of our business.
4. Cookies and analytics
Our Website uses a small number of cookies. See our Cookie Policy for details, including how to change your preferences at any time using the cookie banner.
5. Data retention
We retain personal information for as long as needed to provide the Services, comply with our legal obligations, resolve disputes, and enforce our agreements. Records related to tenant screening decisions are typically retained for a minimum of five (5) years as required by New Jersey law.
6. Security
We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no method of transmission over the Internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.
7. Your rights
Depending on where you live, you may have rights to:
- Access the personal information we hold about you;
- Ask us to correct inaccurate information;
- Ask us to delete information we no longer need to retain;
- Object to or restrict certain uses of your information;
- Withdraw consent where processing is based on consent (e.g., cookies).
To exercise any of these rights, email us at support@sunzetpm.com. We will respond within 30 days.
8. Children's privacy
Our Website and Services are directed to adults. We do not knowingly collect personal information from anyone under the age of 16.
9. Third-party links
Our Website may link to external websites we do not control. This Privacy Policy does not apply to those sites; please review their privacy notices separately.
10. Changes to this Policy
We may update this Privacy Policy from time to time. When we do, we will update the “Last updated” date at the top of this page. If the changes are material, we will provide a more prominent notice.
11. Contact us
If you have questions about this Privacy Policy or how we handle your personal information, please contact us:
Sunzet Property Management, LLC
56 Village Rd, Kendall Park, NJ 08824, USA
Phone: +1 (223) 877-6802
Email: support@sunzetpm.com